CAPM Project Documentation & Reporting 2 — Questions and Answers
Question 1: A project manager needs to communicate cost and schedule performance to senior leadership in a concise format. Which document best serves this purpose?
- Detailed project schedule
- Work performance report (Correct answer)
- Risk register update
- Quality control chart
Correct answer: Work performance report
A work performance report is a physical or electronic representation of work performance information intended to generate decisions, actions, or awareness.
Question 2: During project execution, a team member discovers that a deliverable does not meet the acceptance criteria documented in the project scope statement. Which document should be referenced first to resolve this?
- Project charter
- Quality management plan
- Requirements traceability matrix (Correct answer)
- Risk register
Correct answer: Requirements traceability matrix
The requirements traceability matrix links requirements to their source and traces them throughout the project lifecycle, helping verify that deliverables meet documented criteria.
Question 3: A lessons learned register is BEST updated at which point in a project?
- Only at project closure
- Only when problems occur
- Throughout all project phases (Correct answer)
- During the planning phase only
Correct answer: Throughout all project phases
Lessons learned should be captured throughout the project so that valuable knowledge is not lost and can be applied to improve ongoing and future work.
Question 4: Which component of the project management plan defines how project changes will be identified, documented, and approved?
- Scope management plan
- Change management plan (Correct answer)
- Configuration management plan
- Communications management plan
Correct answer: Change management plan
The change management plan describes the process for submitting, reviewing, and approving or rejecting changes throughout the project.
Question 5: An issue log is PRIMARILY used to:
- Track potential risks that have not yet occurred
- Document and monitor problems that require resolution (Correct answer)
- Record approved changes to project scope
- List all project stakeholders and their interests
Correct answer: Document and monitor problems that require resolution
An issue log documents issues that have arisen and tracks their resolution to ensure they are addressed in a timely manner.
Question 6: A project manager is preparing a status report and wants to show the planned versus actual progress visually. Which tool is MOST appropriate?
- Fishbone diagram
- S-curve (Correct answer)
- RACI matrix
- Pareto chart
Correct answer: S-curve
An S-curve plots cumulative planned value against actual cost and earned value over time, giving a visual comparison of planned versus actual progress.
Question 7: Which document formally authorizes the project and gives the project manager authority to apply organizational resources?
- Project management plan
- Project charter (Correct answer)
- Statement of work
- Business case
Correct answer: Project charter
The project charter is the document issued by the project sponsor that formally authorizes the project and gives the project manager authority to use organizational resources.
CAPM Project Documentation & Reporting 2
A project manager needs to communicate cost and schedule performance to senior leadership in a concise format.
Which document best serves this purpose?