CAPM Project Closing Processes 2 — Questions and Answers
Question 1: Who is typically responsible for formally signing off that a project is complete and accepting the final deliverables?
- Project manager
- Project sponsor or customer (Correct answer)
- Project management office (PMO)
- Functional manager
Correct answer: Project sponsor or customer
The project sponsor or customer provides formal acceptance of the final deliverable, authorizing closure and confirming that the project objectives have been met.
Question 2: Which document produced during project closing summarizes the project performance and includes variance analysis against baselines?
- Project charter
- Final project report (Correct answer)
- Issue log
- Risk register
Correct answer: Final project report
The final project report is created during Close Project or Phase and provides a summary of project performance, including schedule, cost, and scope variances against baselines.
Question 3: What happens to the project budget authority when a project is formally closed?
- It is transferred to the project manager's discretionary fund
- It is released back to the performing organization (Correct answer)
- It carries over automatically to the next project
- It is frozen in a reserve account for one year
Correct answer: It is released back to the performing organization
Upon formal project closure, budget authority is released back to the performing organization, as there is no longer a project to fund.
Question 4: During project closing, which of the following BEST describes the purpose of a post-implementation review?
- To identify new project opportunities
- To evaluate project outcomes against objectives and capture lessons learned (Correct answer)
- To reassign project team members
- To update the project charter for future phases
Correct answer: To evaluate project outcomes against objectives and capture lessons learned
A post-implementation review evaluates how well the project achieved its objectives and captures lessons learned to improve future project performance.
Question 5: In a multi-phase project, Close Project or Phase is performed:
- Only at the very end of the final phase
- At the end of each phase as well as at project completion (Correct answer)
- Only when the budget is depleted
- Once during the planning phase
Correct answer: At the end of each phase as well as at project completion
Close Project or Phase is performed at the end of each phase to close that phase before the next one begins, as well as at the end of the final phase to close the project.
Question 6: A project team has completed all work and the sponsor has accepted the deliverables. What should the project manager do NEXT?
- Release team members immediately without further action
- Archive project documents and update organizational process assets (Correct answer)
- Request additional funding for a follow-on project
- Conduct a kickoff meeting for the next project
Correct answer: Archive project documents and update organizational process assets
After deliverable acceptance, the project manager must archive project documents and update organizational process assets before formally releasing resources.
Question 7: Which of the following is NOT a key activity performed during project closure?
- Obtaining formal acceptance of deliverables
- Completing lessons learned documentation
- Defining the project scope statement (Correct answer)
- Releasing project team members
Correct answer: Defining the project scope statement
Defining the project scope statement occurs during the planning process group, not during closure; it is far too early in the project lifecycle to be a closure activity.
CAPM Project Closing Processes 2
Who is typically responsible for formally signing off that a project is complete and accepting the final deliverables?