CAM Documentation & Record Management 4

Question 1

A parent calls requesting updates on their 20-year-old college student's mentoring progress. How should the mentor respond?

Accepted Answer

Decline to share information unless the student provides written consent

Answer

Once a student turns 18 (or enrolls in post-secondary education), FERPA rights transfer to the student; information cannot be shared with parents without the student's written consent.

Question 2

Which of the following BEST describes 'directory information' under FERPA?

Accepted Answer

General information such as name, enrollment status, and field of study that can be disclosed without consent unless the student opts out

Answer

Directory information is a defined category of non-sensitive data that institutions may release unless the student submits an opt-out request.

Question 3

A mentor wants to use an anonymized case study from a student's file for a staff training session. What must the mentor ensure?

Accepted Answer

All identifying information is removed so the student cannot be identified

Answer

True anonymization requires removing all details that could identify the individual, not just the name, to protect student privacy under FERPA.

Question 4

What is the function of a 'release of information' form in mentoring records management?

Accepted Answer

It grants the mentor permission to share specified student information with named third parties

Answer

A release of information form is signed by the student to authorize the disclosure of specific information to specifically identified parties.

Question 5

Which documentation practice is most aligned with a strength-based mentoring approach?

Accepted Answer

Documenting both challenges and the student's demonstrated strengths, resources, and progress

Answer

Strength-based documentation captures the whole student, including assets and progress, which reinforces a positive mentoring relationship and informs effective support.

(CAM) Certified Academic Mentor Practice Test

(CAM) Certified Academic Mentor Practice Test

CAM Documentation & Record Management 4