Documentation & Record Management Flashcards
7 cards from real CAM practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
A mentor is using an electronic records system. Which practice BEST ensures data security?
Answer: Using a strong unique password and logging out after each session
Using strong, unique passwords and logging out after each use are foundational practices for securing electronic student records.
When writing a session note, which of the following is the LEAST appropriate element to include?
Answer: The mentor's personal opinion about the student's character
Session notes should remain objective and factual; subjective judgments about a student's character are inappropriate and potentially harmful.
Which acronym describes a goal-setting framework that is commonly documented in student mentoring plans?
Answer: SMART
SMART goals (Specific, Measurable, Achievable, Relevant, Time-bound) are a widely used framework documented in academic mentoring plans.
An institution's record retention policy states that mentoring records must be kept for five years. A student graduated three years ago. What should the mentor do?
Answer: Retain the records for two more years per policy
Records must be retained for the full policy-mandated period regardless of the student's enrollment status.
Which of the following constitutes a mandatory reporting obligation that would override a student's request for confidentiality?
Answer: The student reveals an imminent plan to harm themselves
Imminent risk of harm to self or others is a standard exception to confidentiality that triggers a mandatory reporting obligation.
What is the primary purpose of an intake or intake assessment form at the start of the mentoring relationship?
Answer: To gather baseline information about the student's academic background, goals, and needs
Intake forms establish a baseline of the student's profile, enabling the mentor to tailor support from the very first session.
When documenting a student's disclosed disability accommodation, a mentor should:
Answer: Record only that an accommodation exists, without detailing the disability diagnosis
Mentors should note relevant accommodation information functionally without recording protected medical diagnoses, which are managed separately by disability services.