California State Jobs Exam Alphabetical and Numerical Filing 3

Question 1

In a numeric filing system, where should file number 00892 be placed relative to file 0892?

Accepted Answer

In the same location because leading zeros do not change the numeric value

Answer

Before 0892 because it has more leading zeros

Answer

After 0892 because it is a larger file

Answer

In a separate section for five-digit numbers

Question 2

A clerk must file correspondence from CalPERS, CalSTRS, and CalFire. What is the correct alphabetical order?

Accepted Answer

CalFire, CalPERS, CalSTRS

Answer

CalPERS, CalSTRS, CalFire

Answer

CalPERS, CalFire, CalSTRS

Answer

CalFire, CalSTRS, CalPERS

Question 3

Which filing method is most appropriate for a state office that processes thousands of consecutively numbered applications?

Accepted Answer

Straight numeric filing

Answer

Alphabetical by applicant name

Answer

Subject filing

Answer

Geographic filing

Question 4

When cross-referencing a filed document, what should the cross-reference sheet contain?

Accepted Answer

The original filing location, the name or subject of the document, and where to find it

Answer

Only the location of the original document

Answer

The full text of the original document

Answer

Just the date the document was created

Question 5

A state worker must file the following case numbers: A-1023, A-987, A-1102, A-998. In alphanumeric ascending order, which is filed first?

Accepted Answer

A-987

Answer

A-998

Answer

A-1023

Answer

A-1102

Question 6

Why do California state offices typically prefer color-coded filing tabs?

Accepted Answer

Colors make misfiled documents easier to spot visually

Answer

They are required by state law

Answer

Color coding reduces the number of files needed

Answer

It allows files to be stored without labels