CA Foundational Concepts & Principles 2 — Questions and Answers
Question 1: Which principle holds that records created by one organization should not be intermingled with those of another?
- Provenance (Correct answer)
- Original order
- Sanctity of archives
- Chain of custody
Correct answer: Provenance
Provenance (respect des fonds) requires that archives from different creators be kept separate and distinct.
Question 2: The concept of 'archival bond' refers to the relationship between a record and:
- Its physical container
- The other records created in the same activity (Correct answer)
- The repository that holds it
- Its finding aid
Correct answer: The other records created in the same activity
Archival bond describes the relationship connecting each record to the other records produced in the course of the same activity.
Question 3: Which of the following best defines 'authenticity' in archival science?
- A record is complete and unaltered
- A record is what it purports to be, created by its stated author at the stated time (Correct answer)
- A record has been legally certified by a notary
- A record has survived in its original format
Correct answer: A record is what it purports to be, created by its stated author at the stated time
Authenticity means a record is genuinely what it claims to be, created by the stated agent at the stated time and place.
Question 4: In archival descriptive standards, what does the acronym ISAD(G) stand for?
- International Standard Archival Description (General) (Correct answer)
- Integrated System for Archival Data (General)
- International Standard for Archival Documentation (Governance)
- Index Standard for Archival Description (Global)
Correct answer: International Standard Archival Description (General)
ISAD(G) stands for International Standard Archival Description (General) and is published by the International Council on Archives.
Question 5: A 'series' in archival arrangement is best described as:
- A single document within a folder
- Records arranged in accordance with a filing system or maintained as a unit because they relate to a similar function (Correct answer)
- All records from a single year
- The top-level entry in a finding aid
Correct answer: Records arranged in accordance with a filing system or maintained as a unit because they relate to a similar function
A series consists of records arranged per a filing system or maintained as a unit because they relate to the same function, activity, or subject.
Question 6: The 'life cycle' model of records management identifies which three main stages?
- Creation, maintenance, disposition (Correct answer)
- Acquisition, processing, access
- Appraisal, description, preservation
- Accession, arrangement, reference
Correct answer: Creation, maintenance, disposition
The life cycle model divides records into creation, maintenance/use, and final disposition (destruction or permanent preservation).
Question 7: Which archival function involves determining the long-term value of records and selecting which to retain permanently?
- Accessioning
- Appraisal (Correct answer)
- Arrangement
- Deaccessioning
Correct answer: Appraisal
Appraisal is the process of determining the value of records and their eligibility for permanent retention in an archival repository.
CA Foundational Concepts & Principles 2
Which principle holds that records created by one organization should not be intermingled with those of another?