LA County BBC Records and File Management Flashcards
6 cards from real BBC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 LA County BBC Records and File Management flashcards as text
What does the acronym 'EDMS' stand for in the context of records management?
Answer: Electronic Document Management System
EDMS stands for Electronic Document Management System, a platform used to store, organize, and retrieve digital records.
When filing correspondence, which part of the document is typically used to determine the filing location?
Answer: The subject line or the name of the correspondent
The subject line or the name of the person or organization being written to determines where a piece of correspondence is filed.
In LA County, records that are no longer active but must be retained per schedule are typically:
Answer: Transferred to inactive storage or an off-site records center
Inactive records that must still be retained are transferred to designated storage areas or off-site records centers to free up office space.
A cross-reference in a filing system is used to:
Answer: Indicate that a record may be found under more than one filing location
A cross-reference card or sheet directs filers and searchers to related files stored under a different name or heading.
Which of the following actions would be a breach of records confidentiality in a county office?
Answer: Releasing an employee's medical records to an unauthorized coworker
Releasing protected records such as personnel or medical files to unauthorized individuals violates confidentiality policies and may break the law.
When documents are filed in chronological order, the most recent document is typically placed:
Answer: At the front of the folder
Standard practice in chronological filing places the most recent document at the front so it is accessed first.