LA County BBC Office Technology and Equipment Flashcards

Which of the following is a best practice when creating a strong password for a county computer account?

Answer: Use a mix of uppercase, lowercase, numbers, and special characters

Strong passwords use a combination of character types to resist guessing and brute-force attacks.

When a county clerical worker finishes using a shared computer workstation, they should:

Answer: Log off their account to protect county data

Logging off ensures that the next user cannot access the previous user's files, email, or county systems.

A document scanner is most useful in a clerical role for:

Answer: Converting physical paper documents into digital files

A scanner digitizes paper documents, enabling electronic storage, sharing, and retrieval.

In a database application used at LA County, a 'field' most accurately refers to:

Answer: A single category of data such as last name or date

A field is a single data attribute within a record, such as a name, date, or ID number.

Which of the following describes proper ergonomic posture at a computer workstation?

Answer: Monitor at eye level, back supported, feet flat on the floor

Proper ergonomic posture places the monitor at eye level, keeps the back supported, and feet flat to prevent strain injuries.

When a clerical employee receives an email with an unexpected attachment from an unknown sender, the correct response is to:

Answer: Delete the email and report it to IT as a potential phishing attempt

Unexpected attachments from unknown senders are a common phishing vector and should be reported to IT without being opened.