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Journal and Seal Requirements Flashcards

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  1. An Arizona notary moves to a different county within Arizona. What must happen to their official seal?

    Answer: The notary must immediately purchase a new seal reflecting the new county

    The Arizona notary seal must display the notary's current county, so a new seal showing the updated county is required after moving.

  2. Under what circumstance may an Arizona notary refuse to show their journal to an authorized law enforcement officer presenting proper credentials?

    Answer: There are no lawful grounds to refuse an authorized inspection

    An Arizona notary cannot lawfully refuse inspection of the journal by an authorized government official with proper credentials.

  3. What type of journal is an Arizona notary required to maintain?

    Answer: A tangible, bound journal with sequentially numbered pages

    Arizona requires a tangible, permanently bound journal with numbered pages to prevent removal or insertion of pages.

  4. A notary's commission expires and they are renewing. What should the notary do with the old seal?

    Answer: Destroy it so it cannot be used after commission expiration

    Upon commission expiration or replacement, the old seal should be destroyed to prevent its unauthorized use.

  5. An Arizona notary journal entry must record how the signer's identity was verified. Which method is NOT an accepted means of identification to record?

    Answer: The signer's employer verbally confirming their identity over the phone

    A telephone confirmation from an employer is not an approved means of identity verification under Arizona notary law.

  6. An Arizona notary performed 50 notarizations over two years but their journal is lost in a fire. What should the notary do?

    Answer: Notify the Arizona Secretary of State of the journal loss

    Loss or destruction of the notary journal must be reported to the Arizona Secretary of State.

  7. Where must an Arizona notary store their official journal when not in use?

    Answer: In a secure location under the notary's exclusive control

    The journal must be kept in a secure location under the notary's exclusive control to prevent unauthorized access or tampering.