Journal and Seal Requirements Flashcards
7 cards from real AZ NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Journal and Seal Requirements flashcards as text
An Arizona notary's employer demands possession of the notary's official journal when the employee resigns. What is the correct response?
Answer: Refuse, because the journal is the personal property of the notary
The notary journal belongs to the notary personally, not the employer, regardless of where the notarizations were performed.
A signer requests a copy of their specific journal entry from an Arizona notary. What must the notary do?
Answer: Provide a copy of that entry upon request
Arizona law allows any person to request a copy of a journal entry, and the notary must provide it.
An Arizona notary discovers their official seal was stolen. What is the required first step?
Answer: Notify the Arizona Secretary of State promptly about the theft
A stolen or lost seal must be reported promptly to the Arizona Secretary of State to prevent fraudulent use.
Which information is NOT required to appear on an Arizona notary's official seal?
Answer: The notary's personal mailing address
The seal must include the notary's name, county, commission expiration date, and 'Notary Public – State of Arizona,' but not a personal mailing address.
An Arizona notary's ink stamp seal produces a faded, partially illegible impression on a document. What should the notary do?
Answer: Refuse to proceed and obtain a new seal before notarizing
An illegible seal impression is invalid; the notary must not complete the notarization until a legible seal can be produced.
How long must an Arizona notary retain their journal after the last entry is made?
Answer: 5 years
Arizona law requires the notary to retain the journal for five years after the date of the last entry.
An Arizona notary performs a notarization but forgets to make the journal entry until the following day. What is the best course of action?
Answer: Record the entry with the actual date it is being written, noting it was performed the day before
The notary should record the entry with the actual writing date and note when the notarization actually occurred to maintain an accurate record.