Electronic Notarization and Remote Online Notarization Flashcards

Knowledge-Based Authentication (KBA) used in Arizona RON requires the signer to:

Answer: Answer dynamic questions generated from their personal history in public records databases

KBA presents the signer with questions drawn from public records (such as prior addresses, vehicles, or relatives) that only the true identity holder would be likely to answer correctly.

Credential analysis as required by Arizona's RON identity verification process refers to:

Answer: Technology that examines a government-issued ID to confirm it bears genuine security features

Credential analysis uses technology to review the security features, fonts, and characteristics of a government-issued ID presented to the camera to confirm it is authentic.

When a credible witness is used to establish a signer's identity during an Arizona RON session, the credible witness must:

Answer: Personally know the signer and take an oath or affirmation before the notary attesting to the signer's identity

A credible witness must have personal knowledge of the signer's identity and must swear or affirm an oath before the notary confirming that knowledge.

An Arizona notary's electronic seal used in remote online notarizations must:

Answer: Contain the same information as the physical notary seal and be uniquely attributable to that notary

The electronic notarial seal must contain the same information required of a physical seal — such as the notary's name and commission expiration — and must be uniquely linked to that notary.

Which of the following provides a valid reason for a notary to REFUSE or TERMINATE a remote online notarization session in Arizona?

Answer: The signer fails to successfully complete knowledge-based authentication

Failure to pass identity verification — such as failing KBA — is a lawful basis to refuse or terminate a RON session because the notary cannot confirm the signer's identity.

For each remote online notarization, an Arizona notary's electronic journal entry must include, at minimum:

Answer: The date, time, type of notarial act performed, and the identity verification method used

Arizona's RON journal requirements mandate that each entry record the date and time, the type of notarial act, and the method used to verify the signer's identity.

What happens to an Arizona notary's RON audiovisual recordings if the notary's commission expires without renewal?

Answer: The former notary must continue to maintain the recordings for the remainder of the five-year retention period

Record-keeping obligations survive the expiration of a notary's commission; the former notary must retain RON recordings until the full five-year period from each notarization has elapsed.