aPHR HR Technology 2 — Questions and Answers
Question 1: Which type of HRIS report compares current workforce data against a predefined benchmark or target?
- Exception report (Correct answer)
- Summary report
- Detail report
- Trend report
Correct answer: Exception report
Exception reports highlight data points that fall outside expected ranges or targets, making them useful for identifying anomalies.
Question 2: An organization wants to allow employees to update their personal information and view pay stubs without HR intervention. Which technology feature best supports this?
- Employee self-service (ESS) portal (Correct answer)
- Applicant tracking system
- Learning management system
- Workforce planning module
Correct answer: Employee self-service (ESS) portal
Employee self-service portals empower employees to manage their own HR-related information independently.
Question 3: Which federal law most directly requires HR technology systems to maintain confidentiality of employee medical information?
- ADA
- FMLA
- HIPAA (Correct answer)
- ERISA
Correct answer: HIPAA
HIPAA establishes standards for protecting individually identifiable health information, including medical data stored in HR systems.
Question 4: A company is migrating from a legacy HRIS to a cloud-based platform. What is the FIRST critical step in data migration?
- Selecting the new vendor
- Auditing and cleaning existing data (Correct answer)
- Training employees on the new system
- Configuring the new system workflows
Correct answer: Auditing and cleaning existing data
Auditing and cleaning data before migration ensures that only accurate, relevant records are transferred to the new system.
Question 5: Which metric measures the percentage of job requisitions filled within a target timeframe using the ATS?
- Offer acceptance rate
- Time-to-fill compliance rate (Correct answer)
- Applicant-to-hire ratio
- Cost-per-screen
Correct answer: Time-to-fill compliance rate
Time-to-fill compliance rate tracks how often requisitions are closed within the organization's defined target period.
Question 6: In an HRIS, role-based access control (RBAC) is primarily used to:
- Automate payroll calculations
- Restrict data visibility based on job function (Correct answer)
- Integrate with third-party benefits vendors
- Generate regulatory compliance reports
Correct answer: Restrict data visibility based on job function
RBAC ensures employees and managers only access the system data and functions relevant to their specific roles.
Question 7: Which HR technology tool is specifically designed to streamline the process of onboarding new hires with automated task checklists and document collection?
- Compensation benchmarking software
- Onboarding module within an HRIS (Correct answer)
- Benefits administration platform
- Succession planning tool
Correct answer: Onboarding module within an HRIS
Onboarding modules within HRIS platforms automate new-hire tasks such as form completion, orientation scheduling, and checklist tracking.
aPHR HR Technology 2
Which type of HRIS report compares current workforce data against a predefined benchmark or target?