Record Keeping & Reporting Procedures Flashcards

How long must an AME retain copies of completed FAA Form 8500-8 medical applications?

Answer: 3 years

AMEs are required to retain copies of FAA Form 8500-8 for a minimum of 3 years.

When an AME defers an airman's medical application to the AMCD, which action is required?

Answer: Transmit the completed application and all supporting documents to the AMCD

Upon deferral, the AME must send the completed Form 8500-8 and any supporting medical records to the Aerospace Medical Certification Division.

Which of the following findings must an AME report to the FAA even if the airman's medical certificate is issued?

Answer: Positive HIV status

HIV-positive status is a disqualifying condition that must be reported regardless of certificate issuance decisions.

An AME discovers during an exam that an airman has an undisclosed FAA enforcement action history. What is the AME's documentation obligation?

Answer: Note the finding on Form 8500-8 and defer to AMCD

Any material information affecting airman eligibility must be noted on Form 8500-8 and the application deferred to AMCD for review.

Under 14 CFR Part 67, what is the AME's responsibility if an applicant refuses to consent to the release of medical records?

Answer: Defer the application and document the refusal

An applicant's refusal to consent to records release is a basis for deferral, and the AME must document the refusal on the application.

Which document serves as the official record of the aviation medical examination transmitted electronically to the FAA?

Answer: FAA Form 8500-8 submitted via MedXPress

FAA Form 8500-8 completed through the MedXPress system is the official electronic record transmitted to the FAA.

When must an AME report a valid medical certificate that was issued in error?

Answer: Immediately upon discovery

An AME who discovers a certificate was issued in error must report it to the FAA immediately to protect aviation safety.