AK Notary Record-Keeping and Notary Journal 4

Question 1

A notary retires and their commission expires. To whom should they deliver their journal?

Accepted Answer

They may keep it personally for the retention period

Answer

The county clerk's office

Answer

The Alaska Lieutenant Governor's office

Answer

Their successor notary

Question 2

Which scenario requires the notary to decline making a journal entry?

Accepted Answer

The notarial act was ultimately not completed

Answer

The signer's signature is illegible

Answer

The document is more than one page long

Answer

The signer requests anonymity

Question 3

In Alaska, is a notary required to keep a journal for every type of notarial act?

Accepted Answer

Yes, all notarial acts must be journalized

Answer

No, only acts involving real property documents require a journal

Answer

No, only acknowledgments require a journal entry

Answer

Yes, except for certified copies of documents the notary prepared

Question 4

A notary's employer asks to keep the notary's journal in the company safe 'for security.' What should the notary do?

Accepted Answer

Refuse; the notary must maintain personal custody of their journal

Answer

Allow it, since the employer may need access for business records

Answer

Allow it only if the notary has a duplicate journal

Answer

Allow it only if the employer signs a custodial agreement

Question 5

When a notary records a signer's address in the journal, what is the primary reason for doing so?

Accepted Answer

To help identify the signer and locate them if the notarization is later challenged

Answer

To send the signer a receipt for the notarization fee

Answer

To comply with USPS mailing requirements

Answer

To verify the signer is an Alaska resident

Question 6

An Alaska notary performs a remote online notarization (RON). Where must this act be recorded?

Accepted Answer

In both the paper journal and the RON platform's electronic log

Answer

In a separate electronic-only log, not the paper journal

Answer

In the notary's regular journal like any other notarial act

Answer

RON acts are automatically logged by the RON platform and no journal entry is needed

Question 7

A journal entry lists the wrong date for a notarization that occurred last week. The signer is unavailable to confirm the correct date. What should the notary do?

Accepted Answer

Correct the date with a line-through, note the correction, initial it, and add a brief explanation

Answer

Leave the entry as-is since changing it could appear fraudulent

Answer

Tear out the page and rewrite the entry with the correct date

Answer

Contact the Lieutenant Governor's office for guidance before making any change