Record-Keeping and Notary Journal Flashcards
7 cards from real AK NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Record-Keeping and Notary Journal flashcards as text
A notary performs a notarization for a family member. Is a journal entry required?
Answer: Yes, every notarial act must be recorded regardless of the signer's relationship to the notary
Alaska law requires a journal entry for every notarial act, including those performed for family members.
Which detail about the notarial certificate itself should ideally be noted in the journal?
Answer: The type of certificate used (e.g., acknowledgment, jurat)
Noting the type of certificate (acknowledgment, jurat, copy certification, etc.) clarifies exactly which notarial act was performed.
An Alaska notary performs a notarization using only personal knowledge of the signer. How should identity verification be recorded in the journal?
Answer: Write 'personal knowledge' in the identification section of the entry
When personal knowledge is used to identify a signer, the notary records 'personal knowledge' as the basis for identification in the journal.
Can a third party, such as an attorney, compel an Alaska notary to provide a copy of a journal entry without a court order?
Answer: No, only the signer named in the entry or a court order can compel disclosure
Without a court order, only the person whose notarization is recorded may request copies of their own journal entries; third parties cannot compel disclosure.
What should a notary do if they perform a notarial act and then realize they forgot to make the journal entry immediately?
Answer: Make the entry as soon as possible and note that it was recorded after the fact
A late journal entry should be made as soon as the omission is discovered, with a note indicating it was recorded after the act took place.
A notary changes their official name after marriage. What must they do regarding their journal?
Answer: Continue using the existing journal; note the name change inside the front cover and update their commission
The notary should continue using the existing journal, note the name change prominently (e.g., inside the front cover), and follow the commission update process with the state.
Why is it recommended that Alaska notaries use black or blue ink for journal entries?
Answer: These colors photocopy and scan more reliably, preserving legibility in reproductions
Black or blue ink is recommended because it reproduces clearly in photocopies and scans, ensuring that journal records remain legible when copied for legal proceedings.