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Record-Keeping and Notary Journal Flashcards

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  1. A notary retires and their commission expires. To whom should they deliver their journal?

    Answer: They may keep it personally for the retention period

    An Alaska notary whose commission expires may retain their journal personally for the required 5-year period rather than turning it over to a government office.

  2. Which scenario requires the notary to decline making a journal entry?

    Answer: The notarial act was ultimately not completed

    Journal entries should only be made for completed notarial acts; if the act is not completed, no entry should be recorded.

  3. In Alaska, is a notary required to keep a journal for every type of notarial act?

    Answer: Yes, all notarial acts must be journalized

    Alaska notaries are required to record every notarial act in their journal without exception.

  4. A notary's employer asks to keep the notary's journal in the company safe 'for security.' What should the notary do?

    Answer: Refuse; the notary must maintain personal custody of their journal

    The notary is personally responsible for their journal and must maintain custody of it; employers have no right to hold a notary's official journal.

  5. When a notary records a signer's address in the journal, what is the primary reason for doing so?

    Answer: To help identify the signer and locate them if the notarization is later challenged

    Recording the signer's address helps identify the person and provides a means to locate them if the notarization is questioned or fraudulent activity is suspected.

  6. An Alaska notary performs a remote online notarization (RON). Where must this act be recorded?

    Answer: In both the paper journal and the RON platform's electronic log

    Alaska requires RON acts to be logged in both the notary's standard journal and the electronic records maintained by the RON platform.

  7. A journal entry lists the wrong date for a notarization that occurred last week. The signer is unavailable to confirm the correct date. What should the notary do?

    Answer: Correct the date with a line-through, note the correction, initial it, and add a brief explanation

    Errors should be corrected with a visible line-through, the correct information, the notary's initials, and an explanatory note — never by destroying or rewriting the page.