Document and Identification Verification Flashcards

A notary is asked to perform a notarization via remote online notarization (RON) in Alaska. What additional identity verification steps are typically required compared to in-person notarization?

Answer: Identity proofing through credential analysis and knowledge-based authentication (KBA) in addition to ID presentation

RON in Alaska requires enhanced identity proofing including credential analysis of the presented ID and knowledge-based authentication questions to compensate for the inability to physically examine the ID.

During a remote online notarization session in Alaska, the audio or video connection fails mid-session. What must the notary do?

Answer: Terminate the session and restart with a new complete session including re-verification of identity

If the audio/video connection fails during RON, the entire session must be restarted from the beginning, including re-verification of the signer's identity.

An Alaska notary is asked to certify a copy of a vital record such as a birth certificate. What should the notary know about this request?

Answer: Vital records such as birth certificates are typically not records a notary can certify copies of, as these are restricted government records

Birth certificates and other vital records are government-issued documents that can only be certified by the issuing agency, not by a notary.

A signer presents a passport card as their only identification. Is a U.S. passport card acceptable as satisfactory evidence of identity for Alaska notarizations?

Answer: Yes, a valid U.S. passport card contains a photo and sufficient identifying information to meet the standard

A U.S. passport card is a government-issued photo ID with physical identifiers and satisfies the satisfactory evidence of identity requirement for notarizations.

A notary receives a subpoena requesting their journal entries related to a specific notarization. What is the notary's obligation?

Answer: Comply with the subpoena and provide the requested journal entries

Notary journals are official records subject to subpoena; the notary must comply with a lawful subpoena and produce the requested records.

What is the primary purpose of requiring a signer's signature in the notary's journal at the time of notarization?

Answer: To create a permanent record that the signer personally appeared and acknowledged the act

The journal signature confirms the signer's physical presence and voluntary participation, creating a contemporaneous record that is valuable evidence in disputes or investigations.

An Alaska notary is presented with an employee ID card from a private company as the only form of identification. What is the proper response?

Answer: Reject it because private employer IDs are not government-issued and do not meet the satisfactory evidence standard

Private employer ID cards are not issued by a government agency and therefore do not meet Alaska's satisfactory evidence of identity standard for notarizations.