AHIC Project Management 2 — Questions and Answers
Question 1: A health informatics project manager notices scope creep occurring mid-project. Which document should be updated first to formally control the change?
- Risk register
- Change control log (Correct answer)
- Communications plan
- Stakeholder register
Correct answer: Change control log
The change control log formally documents and tracks all scope changes through the integrated change control process.
Question 2: During EHR implementation planning, the project team identifies that a key vendor may not deliver on time. This risk should be documented in the:
- Project charter
- Risk register (Correct answer)
- Issue log
- Work breakdown structure
Correct answer: Risk register
The risk register is used to record identified risks, their probability, impact, and planned responses before they become issues.
Question 3: In health IT project management, a RACI matrix is primarily used to:
- Estimate project costs
- Define roles and responsibilities (Correct answer)
- Schedule task dependencies
- Measure project performance
Correct answer: Define roles and responsibilities
A RACI matrix maps tasks to team members as Responsible, Accountable, Consulted, or Informed to clarify ownership.
Question 4: A project manager calculates a Cost Performance Index (CPI) of 0.85 for an EHR go-live project. This means the project is:
- On budget
- Over budget (Correct answer)
- Under budget
- Within acceptable variance
Correct answer: Over budget
A CPI below 1.0 indicates the project is spending more than planned for the work completed.
Question 5: Which project closure activity is most important in health informatics to support future system upgrades?
- Releasing project team members
- Archiving project documentation and lessons learned (Correct answer)
- Closing vendor contracts
- Notifying executive sponsors
Correct answer: Archiving project documentation and lessons learned
Archiving documentation and lessons learned ensures institutional knowledge is preserved for future EHR enhancements or replacements.
Question 6: A project manager uses a Gantt chart primarily to:
- Track budget expenditures
- Visualize task schedules and durations (Correct answer)
- Document risk responses
- Assign team responsibilities
Correct answer: Visualize task schedules and durations
A Gantt chart is a bar chart that shows project tasks plotted against time, illustrating start dates, durations, and dependencies.
Question 7: During a health IT project kickoff, the project manager presents the project charter. What is the PRIMARY purpose of this document?
- Detail technical specifications of the system
- Formally authorize the project and grant the PM authority (Correct answer)
- Outline the communication plan for stakeholders
- Define the work breakdown structure
Correct answer: Formally authorize the project and grant the PM authority
The project charter formally authorizes the project's existence and gives the project manager authority to apply resources.
AHIC Project Management 2
A health informatics project manager notices scope creep occurring mid-project.
Which document should be updated first to formally control the change?