Project Management Flashcards

A health informatics project manager notices scope creep occurring mid-project. Which document should be updated first to formally control the change?

Answer: Change control log

The change control log formally documents and tracks all scope changes through the integrated change control process.

During EHR implementation planning, the project team identifies that a key vendor may not deliver on time. This risk should be documented in the:

Answer: Risk register

The risk register is used to record identified risks, their probability, impact, and planned responses before they become issues.

In health IT project management, a RACI matrix is primarily used to:

Answer: Define roles and responsibilities

A RACI matrix maps tasks to team members as Responsible, Accountable, Consulted, or Informed to clarify ownership.

A project manager calculates a Cost Performance Index (CPI) of 0.85 for an EHR go-live project. This means the project is:

Answer: Over budget

A CPI below 1.0 indicates the project is spending more than planned for the work completed.

Which project closure activity is most important in health informatics to support future system upgrades?

Answer: Archiving project documentation and lessons learned

Archiving documentation and lessons learned ensures institutional knowledge is preserved for future EHR enhancements or replacements.

A project manager uses a Gantt chart primarily to:

Answer: Visualize task schedules and durations

A Gantt chart is a bar chart that shows project tasks plotted against time, illustrating start dates, durations, and dependencies.

During a health IT project kickoff, the project manager presents the project charter. What is the PRIMARY purpose of this document?

Answer: Formally authorize the project and grant the PM authority

The project charter formally authorizes the project's existence and gives the project manager authority to apply resources.