ADC ADC - Certified Activity Director Budget Management and Resource Allocation

Question 1

When preparing an annual activity department budget, an activity director should FIRST:

Accepted Answer

Review prior year expenditures and identify program needs based on resident assessment data

Answer

Purchase all needed supplies immediately before the budget cycle

Answer

Request the maximum possible budget without formal justification

Answer

Copy the previous year's budget exactly without modification

Question 2

Which of the following is considered a CAPITAL expense in activity department budgeting?

Accepted Answer

A new van purchased for resident community outings with long-term use

Answer

Paper and art supply replenishment

Answer

Postage stamps for resident mail

Answer

Birthday party decorations for monthly celebrations

Question 3

An activity director discovers craft supply costs have exceeded budget by 20% mid-year. The BEST response is to:

Accepted Answer

Analyze spending patterns, identify cost-saving alternatives, and communicate proactively with administration

Answer

Immediately suspend all craft programming for the remainder of the year

Answer

Continue ordering supplies and assume the budget will balance itself

Answer

Use resident personal funds to cover the budget deficit

Question 4

Which funding source would be MOST appropriate for special event programming beyond the regular activity budget?

Accepted Answer

Resident council activity fund, facility foundation, or community donations

Answer

Resident personal trust fund accounts

Answer

Individual staff personal financial contributions only

Answer

Unrestricted federal entitlement grants

Question 5

When soliciting donations for activity programming, an activity director must ALWAYS:

Accepted Answer

Follow facility policy, ensure donor intent aligns with resident needs, and document all gifts received

Answer

Accept all donations unconditionally regardless of appropriateness

Answer

Use donations for personal or staff expenses as a first priority

Answer

Avoid informing administration about donations received

Question 6

In-kind donations such as supplies, equipment, or services donated to an activity department should be:

Accepted Answer

Evaluated for appropriateness, documented, and reported per facility policy

Answer

Accepted and used immediately without any documentation required

Answer

Automatically refused to avoid any administrative complications

Answer

Distributed to staff as recognition incentives