AD Technology & Tools 3 — Questions and Answers
Question 1: An athletic director discovers that coaches are storing athlete medical records in personal cloud accounts. What is the most urgent corrective action?
- Allow the practice to continue since cloud storage is generally secure
- Mandate use of a FERPA- and HIPAA-compliant institutional system and revoke personal storage use (Correct answer)
- Have coaches email records to the athletic trainer instead
- Post a memo asking coaches to use better passwords
Correct answer: Mandate use of a FERPA- and HIPAA-compliant institutional system and revoke personal storage use
Athlete medical and educational records must be stored in systems that comply with FERPA and HIPAA to protect privacy and institutional liability.
Question 2: Which analytics tool would help an AD identify which sports drive the most ticket revenue per event to inform budget decisions?
- Video editing software
- Business intelligence dashboards that aggregate point-of-sale and attendance data (Correct answer)
- Team roster management software
- Live game clock displays
Correct answer: Business intelligence dashboards that aggregate point-of-sale and attendance data
Business intelligence dashboards consolidate revenue and attendance data, enabling data-driven comparisons across sports and events.
Question 3: What is the main advantage of using a SaaS (Software as a Service) athletic management platform over a locally hosted solution?
- SaaS systems never require internet access
- Automatic updates, scalability, and reduced IT infrastructure burden (Correct answer)
- SaaS is always less expensive than any alternative
- Local data control is better with SaaS
Correct answer: Automatic updates, scalability, and reduced IT infrastructure burden
SaaS platforms shift maintenance, upgrades, and server management to the vendor, freeing athletic department IT resources.
Question 4: A recruiter wants to share compliant highlight videos with prospective student-athletes. Which platform feature is essential under NCAA rules?
- Auto-play loops with no pause option
- Time-stamped access logs to demonstrate compliance with contact period restrictions (Correct answer)
- Unlimited download access for any viewer
- Public sharing links indexed by search engines
Correct answer: Time-stamped access logs to demonstrate compliance with contact period restrictions
Access logs allow the compliance office to verify that video sharing occurred within permissible contact periods as required by NCAA bylaws.
Question 5: Which technology supports real-time athlete performance tracking during practice without requiring the athlete to wear any device?
- GPS vests
- Computer vision and optical tracking systems using fixed cameras (Correct answer)
- Heart rate chest straps
- Bluetooth smart insoles
Correct answer: Computer vision and optical tracking systems using fixed cameras
Optical tracking systems use camera arrays and AI to measure speed, positioning, and movement without athlete-worn hardware.
Question 6: An AD wants to improve fan engagement during home events. Which technology delivers the most interactive in-venue experience?
- Printed game programs
- Second-screen apps with live stats, replays, and fan voting (Correct answer)
- Public address announcements only
- Static LED signage
Correct answer: Second-screen apps with live stats, replays, and fan voting
Second-screen apps engage fans on their smartphones with real-time content, increasing satisfaction and time spent at events.
Question 7: Which cybersecurity practice is most important when athletic department staff access administrative systems remotely?
- Using the same password for all accounts for convenience
- Enforcing multi-factor authentication (MFA) on all remote logins (Correct answer)
- Disabling firewall rules to improve connection speed
- Sharing login credentials among all staff for efficiency
Correct answer: Enforcing multi-factor authentication (MFA) on all remote logins
MFA requires a second verification step, significantly reducing the risk of unauthorized access even if a password is compromised.
AD Technology & Tools 3
An athletic director discovers that coaches are storing athlete medical records in personal cloud accounts.
What is the most urgent corrective action?