Accounting Information Systems Flashcards
6 cards from real Accounting Online Program practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Accounting Information Systems flashcards as text
Which type of file in an AIS stores permanent, reference information such as customer names and addresses?
Answer: Master file
Master files store relatively permanent data (e.g., customer master, vendor master, employee master) that is referenced repeatedly during transaction processing.
What is the purpose of an audit trail in an accounting information system?
Answer: To provide a chronological record of transactions that can be traced from source document to financial statement
An audit trail documents the sequence of activities or events within a system, allowing auditors to trace any financial statement amount back to its originating transactions.
Batch processing in an AIS means:
Answer: Transactions are accumulated and processed together at set intervals
In batch processing, transactions are collected over a period (e.g., hourly, daily) and then processed together as a group, which is efficient for high-volume, non-time-sensitive tasks.
Which control technique checks that a numerical field contains only numbers and not letters or special characters?
Answer: Field (format) check
A field (or format) check verifies that data entered in a field conforms to the expected data type, such as confirming a numeric field contains only digits.
What is the primary purpose of a disaster recovery plan (DRP) in an AIS context?
Answer: To outline procedures for restoring IT systems and data after a major disruption
A disaster recovery plan specifies how an organization will restore its IT infrastructure and data after events like fires, floods, or cyberattacks to minimize downtime and data loss.
In an ERP system, the term 'chart of accounts' refers to:
Answer: A structured listing of all ledger account codes used to classify financial transactions
A chart of accounts is a complete, numbered listing of all accounts used in an entity's general ledger, organized by category (assets, liabilities, equity, revenues, expenses).