ACC Technology & Digital Tools 2 — Questions and Answers
Question 1: Which feature of an electronic health record (EHR) is most critical for an activity consultant when documenting resident participation?
- Billing integration module
- Individualized goal tracking linked to care plans (Correct answer)
- Inventory management for supplies
- Staff scheduling dashboard
Correct answer: Individualized goal tracking linked to care plans
EHR goal-tracking links activity participation directly to individualized care plan outcomes, which is required for regulatory compliance and person-centered care.
Question 2: An activity consultant wants to analyze attendance trends across three months of programming. Which tool is best suited for this task?
- Word processor with table formatting
- Spreadsheet software with chart functions (Correct answer)
- Instant messaging platform
- Digital whiteboard application
Correct answer: Spreadsheet software with chart functions
Spreadsheet software allows sorting, filtering, and charting of attendance data to reveal participation trends over time.
Question 3: When selecting activity management software for a long-term care facility, which compliance feature should be prioritized?
- Built-in music streaming library
- MDS 3.0 Section F documentation support (Correct answer)
- Drag-and-drop calendar templates
- Automatic social media posting
Correct answer: MDS 3.0 Section F documentation support
MDS 3.0 Section F documents activity preferences and customary routines, and software that supports this directly reduces regulatory documentation burden.
Question 4: A facility transitions from paper sign-in sheets to a tablet-based attendance app. What is the primary benefit for documentation quality?
- Reduced cost of paper supplies
- Real-time, legible, time-stamped participation records (Correct answer)
- Elimination of the need for care plan updates
- Automatic activity calendar generation
Correct answer: Real-time, legible, time-stamped participation records
Digital attendance capture creates accurate, time-stamped records immediately, improving legibility and reducing transcription errors.
Question 5: Which practice best protects resident health information when using cloud-based activity software?
- Sharing login credentials among all activity staff for convenience
- Using unique staff logins and automatic session timeouts (Correct answer)
- Storing resident photos in a public folder for easy family access
- Disabling password requirements to speed up data entry
Correct answer: Using unique staff logins and automatic session timeouts
Unique logins with session timeouts create an audit trail and prevent unauthorized access, both required under HIPAA.
Question 6: An activity consultant receives a software update notification during a busy programming day. What is the best course of action?
- Immediately apply the update on all devices to avoid security gaps
- Schedule the update during off-hours to minimize disruption to programming (Correct answer)
- Ignore the update until the next quarter's budget cycle
- Uninstall and reinstall the software instead of updating
Correct answer: Schedule the update during off-hours to minimize disruption to programming
Scheduling updates during off-hours ensures residents are not interrupted and staff can verify system functionality before the next programming day.
Question 7: Which report generated by activity management software is most useful when preparing for a state survey?
- Staff overtime hours by department
- Individual resident participation history aligned with care plan goals (Correct answer)
- Monthly supply purchase orders
- Vendor contact directory
Correct answer: Individual resident participation history aligned with care plan goals
Surveyors review whether activity services are individualized; participation history tied to care plan goals directly demonstrates person-centered programming.
ACC Technology & Digital Tools 2
Which feature of an electronic health record (EHR) is most critical for an activity consultant when documenting resident participation?