ACC Project Planning & Execution 3 — Questions and Answers
Question 1: An activity consultant is planning a large intergenerational event. Which risk management strategy should be applied FIRST?
- Cancel the event if any risk is identified
- Identify potential hazards and develop mitigation plans (Correct answer)
- Purchase additional insurance after the event
- Assign all risk management to security staff
Correct answer: Identify potential hazards and develop mitigation plans
Proactive identification of hazards followed by mitigation planning is the foundational step in risk management before event execution.
Question 2: When creating a program budget, which cost category is often overlooked by new activity consultants?
- Supply costs
- Indirect costs such as staff time and overhead (Correct answer)
- Room rental fees
- Guest speaker honoraria
Correct answer: Indirect costs such as staff time and overhead
Indirect costs like staff preparation time and facility overhead are frequently omitted from initial budgets, leading to underestimation of true program costs.
Question 3: A resident's care plan indicates cognitive impairment. When planning activities, the consultant should prioritize:
- High-stimulation competitive games
- Activities matched to current cognitive and functional level (Correct answer)
- Activities from the resident's distant past only
- Exclusively passive entertainment programs
Correct answer: Activities matched to current cognitive and functional level
Person-centered planning requires matching activities to the resident's current abilities to promote engagement, success, and dignity.
Question 4: Which scheduling approach best ensures diverse program offerings across all seven days of the week?
- Repeating the same high-attendance programs daily
- Rotating a balanced calendar covering social, physical, cognitive, and spiritual domains (Correct answer)
- Scheduling programs only when staffing is at full capacity
- Offering programs exclusively during peak visitor hours
Correct answer: Rotating a balanced calendar covering social, physical, cognitive, and spiritual domains
A rotating calendar balanced across domains ensures comprehensive well-being programming and meets regulatory requirements for variety.
Question 5: During project execution, scope creep is BEST controlled by:
- Accepting all new requests from stakeholders immediately
- Documenting a formal change control process and evaluating new requests against project goals (Correct answer)
- Limiting communication with stakeholders
- Expanding the budget automatically for each new request
Correct answer: Documenting a formal change control process and evaluating new requests against project goals
A formal change control process ensures that additions to scope are evaluated for feasibility and alignment before being accepted.
Question 6: Which metric would BEST demonstrate the effectiveness of a new cognitive stimulation program for memory care residents?
- Number of activities held per month
- Pre- and post-program assessments of resident engagement and mood scores (Correct answer)
- Total spending on program supplies
- Number of volunteers recruited
Correct answer: Pre- and post-program assessments of resident engagement and mood scores
Pre- and post-assessments measure actual resident outcomes, providing evidence-based data on program effectiveness.
Question 7: When a key staff member unexpectedly leaves during a project, the activity consultant should FIRST:
- Halt all project activities indefinitely
- Assess task coverage gaps and redistribute or reallocate responsibilities (Correct answer)
- Proceed without adjusting plans
- Immediately hire a replacement without budget approval
Correct answer: Assess task coverage gaps and redistribute or reallocate responsibilities
Assessing coverage gaps and redistributing responsibilities maintains project continuity while a formal replacement is arranged.
ACC Project Planning & Execution 3
An activity consultant is planning a large intergenerational event.
Which risk management strategy should be applied FIRST?