Project Planning Monitoring and Evaluation Course

project planning and monitoring

Project planning is an important part of the project management process. It involves identifying deliverables and creating a schedule for tasks. It also includes determining the project scope. This helps prevent something called scope creep, which can cause the project to exceed its budget.

It is also crucial to monitor project progress. This can be done by analyzing the time taken for each task. 

Project Planning Monitoring and Evaluation Lecture Notes PDF

Project Planning is one of the most important parts of project management. It involves creating a plan after the initiation phase of a project so that the process of execution may begin. A good project plan outlines the goals and steps that will be taken to achieve them. It also identifies potential risks and how to deal with them.

It is essential for project managers to be able to identify and communicate their project strategy to all stakeholders. This includes defining what the project will be, how it will be implemented, and over what timescale. It also identifies what information is needed to monitor progress and performance. This will include a Logical Framework Analysis, Indicator Document, and a Data Flow Map.

This course will provide participants with the knowledge and skills to design, plan, organize, monitor and evaluate development projects. Through lectures, case study exercises and discussions with peers from around the world, participants will develop a solid understanding of the Design, Monitoring an Evaluation (DM&E) Cycle. This is a valuable skill set that can be applied to a wide range of businesses and organizations. 

Explain Project Planning Scheduling Monitoring and Reporting

Project monitoring is the process of routinely assessing and tracking project progress in comparison to predetermined plans and goals. It involves detecting and resolving problems and risks, reducing schedule variations, and enforcing quality standards. This method is helpful in delivering projects within budget and on schedule.

Use the critical path method to determine a project timeline and monitor its progress against the planned schedule. Monitor key performance indicators (KPIs) to determine if the project is on track for success. Ensure that these KPIs are measurable, attainable, relevant, and timely.

Unnoticed risks have the power to derail a project’s entire timeline and budget. Use a project management software that includes robust risk management tools to identify and monitor risks in real time.

During the monitoring phase, you may need to adjust your project plan based on monitoring results. This may involve making changes to resources, finances, or deadlines. Make sure to document the adjustments for future reference, and be sure to follow up with stakeholders on the impact of these changes. 

project planning and monitoring process

Planning Scheduling and Monitoring in Project Management

Project monitoring is a key aspect of the project management process. It is also known as project control and it is the fourth phase of the project management life cycle, coming after project initiation, planning, and execution. It involves tracking the status of project tasks and ensuring that they are progressing as planned. It also involves managing changes to the project plan if necessary. A tool like a dashboard can help you keep track of all the work that needs to be done.

Project Planning and Monitoring Tool

Project monitoring and evaluation involves ensuring that tasks are completed on time and that human, material, and financial resources are used efficiently. It also helps identify gaps in the process and makes it easier to resolve them. This is important because even the best projects don’t always run according to plan.


One tool that can help with monitoring is the Critical Path Method (CPM). This technique breaks a project’s tasks into smaller activities and creates a map of them. This way, you can figure out which task can start first and how long it will take to complete. You can also track the progress of each task using Gantt charts or Work Breakdown Structures (WBS).

When choosing a project planning and monitoring tool, look for one that offers an advanced feature-set. A good tool should provide a clear, intuitive user interface and offer cloud-based access. Additionally, it should provide a streamlined file-sharing system, so that team members can communicate and collaborate without the need for separate communication platforms. This will help reduce miscommunication and improve productivity.

Importance of Project Planning Monitoring and Evaluation

Project planning monitoring and evaluation involves comparing the actual performance of your project to its goals. This can help you identify areas that need improvement and make necessary changes to your processes. It also helps you keep track of the time and budget spent on each task.

It is important to monitor the progress of tasks and communicate with team members. This will prevent misunderstandings that can cost the project time and money. You should also set up safeguards to ensure that tasks are completed in a timely manner. This can be done by creating a system that automatically sends an email when a deadline has not been met.

The five phases of a project include initiation, planning, executing, closing, and monitoring and evaluation. During the initiation phase, the project scope is defined and the processes for each phase are established. During the planning phase, the project managers must decide how to proceed. The executing phase is when the project activities are carried out and the project outputs are produced.

Project Planning and Monitoring PPT

Project planning is a critical part of the project management process and is a key to its success. It includes the activities of establishing the project scope, planning the project work, and defining a schedule for its execution. It also involves identifying the risks and potential impact of the project.

Managing a project requires a lot of time, effort and resources. It is important to keep track of the project’s progress and make sure that it is completed on time and within budget. Project monitoring and evaluation can help managers identify issues quickly and take corrective actions if needed.

Projects can be anything from introducing a new product in the market to implementing a strategic plan for a brand. There are many tools that can be used to monitor and manage a project, including Gantt Chart templates and Work Breakdown Structures (WBS). It is important to use these tools to ensure that the project is on target and is delivering its expected benefits. This will prevent unnecessary costs and help improve the quality of the project.

Project Planning and Monitoring Process

The project planning phase is a vital step in any project management process. This is when a project manager gathers information from stakeholders to set project goals and objectives. The project plan also includes the scope of work, milestones and risks. In addition, it outlines the expected standards for quality and defines the roles of each team member. The project monitoring and evaluation process helps identify issues before they happen and makes adjustments if needed.

The next step in the project planning process is to define the deliverables for the project. Once these have been identified, the project team can start executing them. During this time, the team should discuss tasks and priorities in order to make sure that all necessary steps are taken to meet deadlines. The project plan should also include the resources needed to execute each task and a Gantt chart that maps out dependencies.

The project monitoring and control process runs simultaneously with the execution phase and focuses on performance metrics to ensure that the project meets its objectives. This process may involve adjusting budgets or fast-tracking processes to get things done on time.

Project Planning and Monitoring System

Project monitoring is an ongoing process that involves reviewing specific tasks for quality and ensuring they meet the project’s goals. This includes creating and recording ongoing documentation and any required follow-ups regarding any changes to the project’s original plan. It also enables you to secure project resources (human, material and financial) for the duration of the project.

During the project planning phase, project managers identify a work breakdown structure, or WBS, that breaks down the overall project into smaller tasks. These tasks are then assigned to a team member and tracked in terms of their completion date. It is essential to establish a clear project schedule and budget.

The project monitoring process is also important for assessing the level of project slippage. This can be accomplished through the use of a Gantt chart or milestone slip charts. Regardless of the method used to collect data, a good project monitoring system should be able to support dynamic reporting and allow asynchronous work.