FREE CA Records Management & Preservation Questions and Answers
Which method is best for preserving fragile historical documents?
Encapsulation in acid-free polyester sleeves protects fragile documents from deterioration while allowing them to be handled safely.
Which regulation governs the handling of personal records in the U.S.?
The Privacy Act of 1974 regulates the collection, maintenance, and use of personal records by federal agencies.
What is the primary goal of records management?
Records management ensures that important documents are systematically organized, stored, and preserved for legal, historical, and administrative purposes.
What is the purpose of a retention schedule in records management?
A retention schedule outlines how long records must be kept before they can be securely disposed of or archived.
Which factor is most critical in preventing digital record loss?
Regular data backups ensure that digital records are not lost due to system failures, cyberattacks, or accidental deletions.
What is an essential characteristic of archival-quality storage boxes?
Archival-quality storage boxes are acid-free and lignin-free to prevent the deterioration of historical documents over time.