AR Notary Record-Keeping and Documentation

Question 1

What information should a notary record in their notarial journal for each notarial act?

Accepted Answer

The signer's full name, the date and type of the notarial act, and the document’s title

Answer

The signer's social security number and the notary’s personal opinions

Answer

The name of the notary’s supervisor and the fees charged

Answer

The exact text of the document and the notary's schedule for the day

Question 2

How should a notary handle a journal entry if they make an error?

Accepted Answer

Strike through the error with a single line, and then write the correct information

Answer

Cross out the error and write the correct information

Answer

Tear out the page and start over

Answer

Leave the error uncorrected

Question 3

For how long must a notary retain their notarial journal in Arkansas?

Accepted Answer

5 years

Answer

1 year

Answer

7 years

Answer

Indefinitely

Question 4

What should a notary do if they lose their notarial journal?

Accepted Answer

Report the loss to the local law enforcement and notify the Secretary of State’s office

Answer

Replace the journal with a new one and start fresh

Answer

Continue notarizing without a journal until a replacement is obtained

Answer

Attempt to reconstruct the lost entries from memory

Question 5

What is the proper method for storing a notary’s journal and other notarial records?

Accepted Answer

Keep them in a locked drawer or safe to ensure security and privacy

Answer

Store them in an easily accessible location in the office

Answer

Share them with the public if requested

Answer

Dispose of them after 5 years