FREE WY NOTARY Record Retention Questions and Answers
A Wyoming notary decides to keep a journal of their notarial acts. What is the primary purpose of maintaining this journal?
The primary purpose of maintaining a notary journal is to provide evidence and a clear record if a notarial act is ever challenged or investigated. This can help protect the notary from liability and verify the details of the notarization.
Which of the following best describes the information that should be included in a Wyoming notary's journal (if one is kept)?
A complete notary journal entry should include the signer’s name and contact details, the type of notarial act (e.g., acknowledgment, jurat), and a description of the document being notarized. This information can be crucial if the notarization is ever called into question.
If a Wyoming notary chooses to keep a journal, how long should the notary retain their notary records after the last notarization?
While notaries in Wyoming are not required to keep a journal, if they do, it is recommended that they retain their records for at least 10 years after the last entry. This ensures that records are available if a notarization is ever questioned in the future.
Is a Wyoming notary required by law to maintain a journal of notarial acts?
In the event a Wyoming notary resigns their commission or it is revoked, what should be done with their notarial records (if any are kept)?
If a Wyoming notary resigns or their commission is revoked, it is recommended that they retain any notarial records they have kept for 10 years from the date of the last notarial act, even after leaving their position.