FREE MS Notary Record-Keeping and Reporting Questions and Answers
What should a notary do if they make a mistake in their notary journal?
If a notary makes a mistake in their journal, they should cross out the error with a single line, initial it, and then write the correct information. This ensures that the original entry is still legible and that the correction is clearly documented.
For how long must a notary in Mississippi retain their notary journal after the expiration of their commission?
In Mississippi, a notary must retain their notary journal for at least 3 years after the expiration of their commission. This retention period allows for the possibility of future reference or legal inquiries regarding the notarial acts performed.
If a notary’s journal is lost or stolen, what is the notary required to do?
If a notary’s journal is lost or stolen, they must notify the Secretary of State and provide a description of the lost journal. This helps to safeguard against misuse of the notary’s records and ensures that appropriate measures can be taken.
What should a notary include in a report if they suspect a fraudulent document has been presented?
If a notary suspects that a document is fraudulent, they should include a detailed description of the document and the circumstances surrounding the notarization in their report. This report should be submitted to the relevant authorities to ensure that any potential fraud is investigated and addressed.
What information must a notary record in their notary journal for each notarization?
A notary must record the date and time of the notarization, the type of notarial act performed, and the signature of the signer in their notary journal. This ensures that a complete record of each notarial act is maintained.